Project Administrator
Deadline: October 14, 2025
Have a question?
Contact: Emma.green@wearecatalyst.org
Belong to Something Amazing…
Catalyst is seeking a Project Administrator to provide essential support to our Open and Innovation Team. In this role, you will work closely with the Project Manager to help deliver high-impact innovation initiatives for businesses of all sizes and stages of maturity. You will play a key role in ensuring projects run smoothly by coordinating logistics, tracking timelines, maintaining accurate documentation, and supporting day-to-day operations. Your attention to detail and organisational skills will help the team deliver on Catalyst’s mission to make innovation accessible and achievable for every company, regardless of sector or scale.
About the Project:
This is a PEACEPLUS funded project. The ONEHEALTH project pioneers a transformative approach of integrating human, animal, and environmental health to address critical public health and agrifood challenges. Through strategic cross-border collaboration across Northern Ireland and the Republic of Ireland, ONEHEALTH leverages AI and data integration to drive innovation, improve health outcomes, and fuelling economic growth. Partnering with the Momentum One Zero City Deal Innovation Centre, the initiative unites SMEs, research institutions, and health and agrifood systems to overcome limited collaboration and scalability issues. Its dual-strand approach combines deep AI research with a fast-paced, engineer led, accelerator programme, delivering groundbreaking solutions and positioning the region as a global leader in ‘One Health’ innovation.
Key Information:
- Full time, posts funded until 30th September 2029
- Attractive benefits package – including flexible working options
- Salary up to £28,000 depending on qualifications and experience
- Based at The Innovation Centre, Belfast (hybrid working available)
Responsibilities:
- Co-ordinate and organise meetings on regular basis with project partners to foster positive relationships.
- organise and maintain diaries and make relevant appointments.
- Support the Project Manager in the preparation of documents, briefing papers, reports and presentations relevant to the Project.
- Maintain a filing system with partner information and project records.
- Screen phone calls, enquiries and requests, and handling them when appropriate.
- Participate in a variety of meetings, workshops/events, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
- Assist in the social and electronic media channels promoting the programme
- Perform general clerical duties to include but not limited to mailing, photocopying and filing
- Regular reporting to Project Manager.
- As the project draws to a conclusion, provide support for desktop research to scope funding opportunities
- Undertaking any other reasonable duties which fall within the remit of the role
Essential Criteria:
- At least 2 years’ experience in a similar administrative or business support position.
- Excellent computer skills using Microsoft Office, e.g., Outlook, Word, PowerPoint, Excel
- Strong interpersonal skills
- Ability to prioritise workload
- Self-motivated with some ability to work on own initiative
- Problem Solving skills
- Excellent communication skills both orally and in writing
- Excellent organisational skills
- A team player
